Starting a business comes with various decisions that shape the company's future. One of the most popular ways to structure a business in Denmark is by creating an ApS (Anpartsselskab), which is a private limited company. This business structure offers several advantages, including limited liability, tax benefits, and the ability to grow with flexibility. 

However, once you've made the decision to create an ApS, you need to consider other essential aspects of your business setup, such as your company's address. 

A virtual office provides a professional business address without the need for a physical office space, which can be a game-changer for new entrepreneurs.

What Is an ApS?

An ApS, or Anpartsselskab, is a private limited company that is separate from its owners. This means the owners' personal assets are protected from the business's liabilities, as the liability is limited to the capital invested in the company. 

In Denmark, the legal framework around starting an ApS has become more accessible with the reduction in the minimum capital requirement to DKK 20,000 as of 2025. This makes starting an ApS more affordable and attractive to entrepreneurs.

The ApS structure provides a level of security for business owners, allowing them to focus on growing their businesses without the fear of losing personal property in case of financial failure. 

This limited liability is one of the main advantages that make creating an ApS a popular choice among entrepreneurs in Denmark.

Steps to Create an ApS

Creating an ApS is a straightforward process, but it involves several key steps. Each step plays a critical role in ensuring that the company is properly established and compliant with Danish regulations. 

Below are the main steps involved in the creation of an ApS:

  1. Choose a Name for Your Company: The first step is to select a unique name for your ApS. The name must not already be in use and should include "ApS" at the end of the company name, as required by law. It's also advisable to check if the domain name is available for your business's website.



  2. Decide on the Capital Structure: As mentioned earlier, the minimum capital required to create an ApS is DKK 20,000. This capital must be deposited into a business bank account. The capital serves as collateral for creditors and establishes the financial foundation of the business.



  3. Prepare Legal Documents: To register your ApS, you will need to prepare several legal documents, including the company's bylaws, a list of shareholders, and a statement of the capital injection. You may also need assistance from a lawyer or business consultant to ensure these documents are correctly drafted.



  4. Register Your ApS with the Danish Business Authority: Once all your documents are prepared, the next step is to submit them to the Danish Business Authority (Erhvervsstyrelsen) for registration. This step will give your business a unique identification number (CVR number), which is required for legal and tax purposes.



  5. Set Up Business Operations: After your ApS is officially registered, it is time to start setting up business operations, including opening a bank account for the company, setting up accounting systems, and registering for VAT if applicable.



By following these steps, you will have successfully created your ApS. However, the next key consideration is the business address, which is vital for legal, communication, and marketing purposes.

Why Choose a Virtual Office for Your ApS?

A virtual office is a service that allows businesses to operate without the need for a physical office space. Instead, the business is assigned a professional business address that can be used for official correspondence, marketing materials, and company registration purposes. 

A virtual office is especially beneficial for small businesses, startups, and freelancers who want to maintain a professional image without the overhead costs of renting a physical office.

Here are a few reasons why a virtual office is a smart choice for your ApS:

  1. Protect Your Privacy: One of the main advantages of a virtual office is that it allows you to protect your personal address. By using a virtual office, you avoid the risk of your home address becoming publicly accessible through the CVR registration. This is especially important for entrepreneurs who wish to separate their business and personal lives.



  2. Cost-Effective: Renting a physical office in Denmark, especially in cities like Copenhagen, can be expensive. The cost of maintaining an office space includes rent, utilities, cleaning services, and other overheads that can be a financial burden for new businesses. A virtual office, on the other hand, provides all the benefits of a professional business address for a fraction of the cost.



  3. Professional Image: Using a virtual office gives your ApS a professional image from day one. With a prestigious address, your business will appear more credible to clients, suppliers, and potential investors. A professional address can also help you build trust with customers, which is crucial for the success of any business.



  4. Flexibility and Mobility: One of the main benefits of a virtual office is the flexibility it offers. As an entrepreneur, you can work from anywhere – at home, in a café, or while traveling – without sacrificing the professionalism of your business address. This flexibility is particularly important for startups and small businesses that need to operate efficiently with limited resources.



  5. Access to Meeting Rooms: Many virtual office providers offer access to meeting rooms and coworking spaces on-demand. This can be especially useful when you need to meet clients or business partners in a professional setting. Virtual office providers often have modern facilities that you can book by the hour or day, providing you with the convenience of a physical office when needed.



  6. Mail Handling and Forwarding: A virtual office service typically includes mail handling and forwarding services. This means that all your business mail, including official correspondence, packages, and documents, will be received and managed by the virtual office provider.



In addition to these advantages, a virtual office gives your ApS the opportunity to scale. As your business grows, you can easily upgrade your virtual office services to meet the needs of your expanding operations.

How to Choose the Right Virtual Office

Selecting the right virtual office is crucial to ensuring that your ApS operates efficiently and maintains a professional image.

Here are some factors to consider when choosing a virtual office provider:

  1. Location: The location of your virtual office plays a significant role in the perception of your business. Choose a business address in a prestigious area that aligns with your brand and customer base. For instance, if your target audience is in Copenhagen, consider selecting a virtual office address in a well-known business district.



  2. Service Offerings: Different virtual office providers offer varying services. Some may provide basic mail forwarding, while others offer additional features like call forwarding, access to meeting rooms, and administrative support. Consider your business needs and choose a provider that offers the services you require.



  3. Cost vs. Value: While cost is an important consideration, the cheapest option is not always the best. Focus on the value that the virtual office provider offers, including the quality of services, flexibility, and customer support. Ensure that the provider offers a professional business address, reliable mail handling, and easy access to additional services as needed.



  4. Scalability: As your business grows, you may need more advanced services. Choose a virtual office provider that can scale with your business, offering flexible plans and additional services as needed.



Conclusion

Creating an ApS and choosing the right virtual office are essential steps in establishing a successful business in Denmark. By creating an ApS, you protect your personal assets, gain tax benefits, and enjoy a professional image. 

A virtual office provides you with a professional business address and additional services that allow your business to function efficiently without the overhead costs of a physical office.

When choosing a virtual office, consider factors such as location, service offerings, cost, and scalability. A good virtual office provider can help you build your brand, improve your credibility, and provide you with the flexibility to operate from anywhere.